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Elevate Pre-Bid Site Surveys to a Standardised Operating Level.

Runibex Field Management standardises pre-bid site visits through structured survey workflows tailored to variations in scope and bid requirements.

Turn pre-bid site visits into reliable, reusable bid inputs.

Standardise survey quality

Across teams and locations

Reduce follow-up visits

And manual consolidation

Lower delivery risk

Through evidence-backed site conditions

Accelerate pricing

And bid decision-making

Compare multi-site bids

With consistent, structured data

Reuse survey outputs

For planning and mobilisation

What changes when surveys are systemised

Standardised Survey Quality

Consistent, complete site data capture — less dependent on individual habits and experience.

Faster Bid Cycles

Reduced manual consolidation and fewer re-visits enable faster pricing and decisions.

Lower Delivery Risk

Evidence-backed site conditions reduce unknowns, change requests, and cost surprises.

Comparable Multi-Site Data

Evaluate multi-location bids using consistent, report-ready outputs.

Who this is for

Bid & Project Development Teams

General contractors and subcontractors running pre-bid site visits that require repeatable, reliable inputs for pricing and planning.

Project Teams Building BOQs & Cost Items

Infrastructure, retrofit, maintenance, and rollout programmes converting surveys into costed scopes.

Operations & Planning Teams

Teams using survey outputs for mobilisation planning, resource requirements, and risk and constraint management.

Why pre-bid surveys create risk

Informal surveys create formal problems.

Pre-bid site surveys often rely on:

This Leads To:

Without an evidence-backed trail — what was observed, when, and under which conditions —
bid risk increases, leading to scope surprises and cost variance.

Field Management addresses this before the bid is submitted, not after delivery begins.

How Field Management turns surveys into bid-ready intelligence

Prepare

Select survey templates aligned to bid scope and variation.

Guide

Lead surveyors through structured, conditional flows.

Capture

Record observations, measurements, and evidence in context.

Confirm

Enforce confirmations for critical inputs and risks.

Report

Generate a consolidated, structured output automatically.

One survey model.

Comparable inputs.

Reduced risk.

Target Operating Model

Preparation

Survey Template Selection (by scope / variation)

On-Site Data Capture

Conditional Logic & Confirmations

Measurements & Evidence Capture (Photo / Video)

Consolidated Report

Same-Day Delivery to Bid & Project Teams

Archive & Reuse

Every survey follows the same structure.

Every bid starts with better inputs.

Key capabilities

Survey Templates Aligned to Scope Variations

Use standard templates per bid type and scope variation — ensuring completeness while remaining adaptable.

Conditional Questions & Guided Flows

Drive completeness through conditional logic that prompts follow-up questions and confirmations when conditions are met.

Measurements & Evidence Capture

Capture measurements in context and attach photo or video evidence to create a credible, reviewable site record.

Offline-Ready Execution

Work uninterrupted in basements, remote sites, and low or no-network environments — synchronising when connectivity returns.

Same-Day Reporting

Convert captured inputs into structured, report-ready outputs delivered to bid stakeholders the same day.

Integration & Reuse

Retain survey outputs for downstream workflows (planning, work orders, risk registers, material lists) and integrate with existing systems where needed.

What a typical pre-bid visit looks like

Pre-Visit

Select the appropriate survey template based on bid scope and variation; confirm required inputs.

On-Site Capture

Record access, ground conditions, electrical readiness, constraints, and existing infrastructure — systematically.

Measurements & Proof

Collect key measurements and support observations with photos and videos.

Risk & Constraints

Document risks, constraints, and assumptions that materially affect cost and delivery.

Close-Out & Reporting

Generate a consolidated report and deliver it to bid and project teams the same day.

What changes when surveys are standardised

Bid Confidence

Pricing and scope are based on consistent, reviewable inputs.

Risk Reduction

Fewer unknowns reduce downstream change and dispute.

Speed

Faster bids without sacrificing quality.

Reuse

Survey outputs feed planning and mobilisation.

Recommended KPIs

SLA

Time from visit completion to report distribution

First-Time Complete

Survey completion rate (no re-visit required)

Evidence Coverage

Rate (photo / video attached where required)

Bid Variance

Or change rate attributable to survey gaps

Multi-Site Comparability

Score (standard fields completed across locations)

Frequently Asked Questions

Is this limited to EV charging rollouts or a specific domain?

No. It applies to any project where a site visit informs scope, cost items, and delivery planning — across infrastructure, retrofit, maintenance, and rollout programmes.

Can surveys be executed offline?

Yes. Teams can capture data without connectivity and synchronise when connectivity is available.

Can we tailor templates to different bid variations?

Yes. Templates can be aligned to bid scope variations while maintaining a standard structure and improving over time through accumulated experience.

Reduce Bid Risk Before Work Begins.

Request a demo to define your pre-bid survey templates, evidence requirements, and reporting outputs — and establish a pilot scope for your upcoming bids.